Fractional Accounting Operations
Your Books, Well Kept.
Your finances, set up right and managed every month. For owner-led businesses, and for a select number of private clients who want their personal books held to the same standard.
Monthly Bookkeeping
Every account reconciled and your financials delivered by the 10th.
AP & AR Management
Bills paid on schedule and invoices sent and tracked, so cash arrives on time.
Cleanups & Catch-Up
Months or years behind, brought current and tax-ready for a flat fee.
QuickBooks Setup
A clean QuickBooks Online build or migration, structured for your business.
Two Ways In.
Business Accounting
Bookkeeping, single functions like AP/AR or payroll, and one-time setups or cleanups for owner-led businesses, closed and reported by the 10th.
See Business Services ↓Private Client
Personal bookkeeping for a limited number of individuals and families. Every account reconciled, a monthly summary, and a clean year-end package for your CPA.
Explore Private Client →Start Anywhere.
There is no fixed menu you have to fit into. Bring us one function, one project, or the whole back office, and we start the conversation there.
Run It Monthly
Kept Services. Your full bookkeeping and accounting operation managed on a fixed monthly retainer, with books closed and reported by the 10th.
See What's Included ↓Manage a Piece
Hand off a single function, like accounts payable, receivables, payroll oversight or sales tax, and keep the rest in-house.
See Function Pricing →Recalibrate
Concierge Services. A QuickBooks setup or migration, a cleanup of past months, or a redesign of how your accounting workflows run, for a flat fee.
See Project Scope ↓Not sure what you need? Describe the problem and we will recommend the right scope.
Who We Serve.
Owner-led businesses that have outgrown doing the books themselves, from a few dozen transactions a month to several thousand.
Agencies & Professional Services
Consultancies, creative studios and specialist firms. Retainer revenue, contractor costs and margin by client.
Real Estate & Property
Rental portfolios and property managers. Each property on its own clean ledger, rents and vendor bills on a schedule.
E-Commerce & Retail
Online stores and shops with high order volume. Sales, processor payouts and supplier bills reconciled daily.
Hospitality, Trades & Seasonal
Restaurants, contractors and shore businesses. Job costs tracked, with a lower rate in the off-season.
Not a Side Task.
In most small businesses, the books are kept by someone already stretched thin: the owner, an office manager, a part-time hire. It gets done, eventually. But without a cadence or a standard, it stays an afterthought.
- It gets done in bursts.The books are caught up when someone finds a free weekend, then slide again until the next one.
- There is no set cadence.No monthly close date, no reconciliation schedule, and no one checking that the work was done.
- Approvals happen from memory.Bills get paid and expenses get coded without a review step or a record of who signed off.
- Nobody reviews the numbers.Reports exist, but no one sits down each month to ask what they say about the business.
A Higher Standard.
When an independent firm runs your accounting, it stops being a chore someone squeezes in and becomes a real function of the business, with deliverables, deadlines and accountability.
A fixed calendar
Reconciliations, the monthly close and your review happen on set dates, every month, whether or not it is a busy one.
Someone to answer to
An outside firm holds the process to its standards and deadlines, and holds everyone who feeds it, owners included.
A ripple effect
Once the numbers are current and reviewed, pricing, hiring and cash decisions get sharper across the whole business.
What to Expect.
A fixed fee, a fixed calendar, and one person accountable for getting it done. Your books stay in your own QuickBooks, in your name.
Accounts reconciled
Every bank and card account matched. Anything unclear comes to you as one short list, not a stream of emails.
Books closed
Your P&L, Balance Sheet and Cash Flow Statement, closed and delivered.
The Kept Memo
One page each month: your key figures, where every account reconciliation stands, and the points that need your attention.
A 1:1 review
Dedicated time with Tom to walk through the numbers and line them up with your plans.
How It Starts.
An intro call
We look at your current software, how many accounts you run, and how far behind the books are.
A fixed quote
For whatever scope fits: a flat project fee, a monthly retainer, or both. No hourly billing surprises.
The work begins
Projects start on an agreed timeline. Monthly clients get a 30-day onboarding, then the first close lands by the 10th.
The Founder’s Advantage.
You work with the founder, not a rotating team.
With a formal degree in accounting and a professional background managing financials for venture-backed NYC tech startups and global conglomerates like LVMH, Tom brings institutional discipline to private businesses. bkept was built to bridge the gap between basic data entry and high-level financial analysis.
Every client file is overseen by Tom directly. That means the person reviewing your numbers each month knows your business, answers your questions, and has done this inside companies far larger than yours. bkept keeps the daily bookkeeping current and delivers the reporting you need to make decisions with confidence.
Founder & Principal
bkept.Fractional Accounting Operations | Owner-Led Businesses
Accounting & Controlling
LVMHUS Holding Group | Group Owned E-Commerce Entity
Accounting & Operational Administration
NYC Tech StartupsVenture-Backed NYC Startups - SaaS, FinTech, Real Estate Tech
Before and After.
A fast-growing drop-ship e-commerce business running 2,500 to 3,000 transactions a month.
Kept Services
Your accounting run as a real function of the business. We work inside your existing systems, keep the books current through the month, and close them by the 10th.
The Books
- Full-Cycle Bookkeeping: Transactions coded and bank and card accounts reconciled throughout the month.
- Vendor Gatekeeping: Auditing new vendors and monitoring statements for duplicate billing.
- CPA Liaison: We hand your CPA a clean year-end package and answer their questions.
The Monthly Close
- Financial Reporting: Your P&L, Balance Sheet and Cash Flow Statement, delivered by the 10th.
- The Kept Memo: One page each month: your key figures, where every account reconciliation stands, and the points that need your attention.
- 1:1 Review: Time with Tom each month to walk through the numbers and your plans.
Cash
- AP / AR: Bills paid on schedule, invoices sent and followed up.
- 13-Week Forecast: A rolling view of cash in and out, so a tight month is never a surprise.
- Compliance Tracking: Reminders for state entity filings, licenses and insurance renewals.
Concierge Services
One-time work with a defined scope and a flat fee. We set up the system, bring the books current, or fix how the work flows, then hand it back or keep running it monthly.
QuickBooks Setup
- New Setup: QuickBooks Online built from scratch and structured for your business.
- Migration: Your history moved over from desktop or another system, checked line by line.
- Chart of Accounts: Accounts organized around how your business actually earns and spends.
Catch-Up & Cleanup
- Catch-Up: Months or years of missing books brought current.
- Cleanup: Miscoded transactions, duplicate accounts and old balances fixed.
- Tax-Ready Handoff: A clean set of books and a year-end package for your CPA.
Workflow Redesign
- Approvals: A clear sign-off step for bills, expenses and payroll.
- Payroll Moves: Your team moved to a modern payroll platform without a missed pay run.
- Written Procedures: Simple steps your team can follow, so the work holds up after we hand it back.
Other operations projects, like CRM data cleanup, vendor and software audits or commission tracking, on request.
Common Questions.
Do you do my taxes?
No. We keep the books and hand your CPA a clean year-end package, then answer their questions so you don't have to.
Do you work with individuals and families?
Yes, through our Private Client service. We take on a limited number of personal clients, by consultation, and keep their household books to the same monthly standard as a business.
Do I need QuickBooks?
We work in QuickBooks Online. If you use something else, or nothing yet, setting it up is a one-time Concierge project.
My books are behind. Is that a problem?
No. Most new clients start behind. We quote a flat fee to bring them current, and monthly work starts from there.
Can I start with just one thing?
Yes. AP/AR, payroll oversight or sales tax can each run on their own, and a one-time setup or cleanup needs no retainer.
Who does the work?
Tom oversees every client file and leads your monthly review, so the person checking your numbers knows your business.
What do you need from me each month?
Answers to one short list of open items by the 5th, and time for the monthly review. Everything else is on us.
Who owns my books?
You do. Your books stay in your own QuickBooks, in your name. We log in as your accounting firm and use read-only bank access, and you can remove either at any time.
How long is the commitment?
Monthly retainers run month to month. Give us 30 days' notice to stop, and we hand everything back in order.
How is the price set?
Retainers start with a monthly base set by annual revenue. Functions like AP, payroll or sales tax are added on top, and a few complexity factors, such as inventory or extra entities, are priced on the call. Projects are a flat fee.
Start with what you need.
A 20-minute call with Tom. Bring whatever you need help with, one function, a system setup or the whole back office, and we will shape the engagement around it.