Reimbursement Protocol
Expense Substantiation Form
DOC ID: EXP-2026-V2
STATUS: Awaiting Approval
Date Merchant Description / Purpose Category Amount ($)
The Substantiation Rule: By signing below, I certify that these expenses were incurred for legitimate business purposes in accordance with company policy. I understand that any expense lacking a valid receipt or clear business purpose will be reclassified as "Personal" and deducted from the reimbursement total.
Employee Signature Date
Manager Approval Date